Important information for commissioning inspection
To the attention of stand-building companies and exhibitors!
All required licenses, certifications and material samples for the commissioning inspection by Magistratsabteilung (MA 36) have to be submitted by fax to +43 1 727 20-2749, respectively handed over to the hall manager as soon as possible but not later than on the last set-up day
- On completion, two-storey stands must be examined (on site) by a civil engineer or consultant engineer, based on structural load limit calculations. The technician is then responsible for the compilation of a report that the construction has been performed in a good and workmanlike manner. This report must be handed over to the hall manager or, in time, submitted by fax.
- Regarding the stand construction and set up, the company executing the build-up is required to furnish a duly signed and stamped confirmation that all set up works are carried out by professional staff and with original connection parts and fasteners, and are thus executed in a good and workmanlike manner. (i. e. rigs [hanging and standing], standbuilding systems, spot and floodlights, speakers etc.) The respective form can be obtained from the hall manager.
- Open flames (burning candles etc.) and the use of liquid gas on the stands without permission are strictly forbidden!
Please also take note of the following:
- All faults and defects identified must have been remedied before the
beginning of the show (the day before visitors have access)!
- All reports, results, findings and certifications lacking during the
commissioning inspection must be submitted to the hall manager or
be made available to the technical installations department ,
respectively, for examination by the authorities before the first show
Please contact the hall manager should you have further questions.
Thank you for your cooperation and we wish you a successful time at the Show.
Unfortunately, at previous Reed Exhibitions shows a significant number of problems have occurred in connection with participating companies, their contracted stand construction companies, suppliers and delivery firms, and the disposal of packaging and sundry waste. Some companies have neglected their duties to remove their own waste as set down in the contractual terms and conditions.
For this reason we would like to point out once again that the disposal of all packaging and stand construction materials (most commonly disposable carpets, chipboard etc.) from the assembly and dismantling of your expo stand must without exception be carried out by the exhibitors themselves, by the contracted stand construction company and by the suppliers and delivery companies in question.
Please forward this information to all staff at your company involved with the trade fair. In the case of failure to observe these rules we shall be forced to contract external waste disposal services, the costs of which shall be passed on to you. We have been forced to implement these measures in the interests of all exhibitors due to the enormous costs of removal and storage of such waste. Thank you for your understanding. We hope to be able to count on your active support.
P.S. If you have any questions regarding waste disposal alternatives, please contact the caretaker responsible for your hall
Information for Foreign Exhibitors
Every exhibitor in Austria - who at the time of the trade fair is not registered as residing in the country, whose company is not registered here, nor has a habitual place of residence or an official place of business here, and who effects transactions in Austria which are not subject to a transfer of tax liabilities (particularly domestic business, sundry services to private individuals) – is obliged to register at the Finanzamt Graz-Stadt (City of Graz Tax Authorities) and to submit all preliminary and annual declarations of tax returns to this body.
To this end it is necessary to have a VAT ID number to be applied for as follows:
· Required form – Verf19 (German) or Verf19E (English): This list of questions establishes the right to be assigned a tax number/ VAT ID number. This number must be stated on all subsequent correspondence with the tax authorities. Link: https://service.bmf.gv.at/service/anwend/formulare/show_mast.asp?s=Verf19
· A copy of the commercial registry extract (trading license) and a copy of the articles of association for corporations.
More information is available at:
We recommend our exhibitors to complete applications and the submission process at least 3 weeks before the beginning of the fair to ensure all processing can be completed before the show.
Vienna City Council Law on the arrangement of events
(Wiener Veranstaltungsgesetz, in German)
Vienna City Council Law on location, quality, equipment and operations of event premises
(Wiener Veranstaltungsstättengesetz, in German)
Vienna City Council By-laws concerning local police regulations for trade fair
((Kundmachung des Wiener Magistrates betreffend ortspolizeiliche Vorschriften für Messen, in German, English translation below)
(in German only)
Smoking Ban at the Messe Wien
We would like to welcome you to our facilities and we hope everything is going well and according to your expectations.
This letter is to remind you and your staff at the expo stand in no uncertain terms, for your own benefit and that of others, of the legal restrictions set down in the official ban on smoking in public places. According to the current legal restrictions there is a general ban on smoking in all enclosed and publicly accessible areas.
Hence, these laws are also valid in their entirety for the facilities and grounds of the Messe Wien expo centre. This refers to all covered areas and to all people, without exception! Smoking shall be solely permitted in especially signposted open air smoking zones. At the Messe Wien venue most of these signposted zones are located next to connecting areas between the mall and the expo halls. The areas in front of the main entrance are not smoking zones! We also wish to clearly state that smoking is absolutely and categorically forbidden – without exception – at the expo stands. Any temporary rulings permitting smoking at expo stands under specific circumstances up to now are hereby rendered obsolete. Meanwhile, a number of non-smokers have made a point of reporting instances of violations to the police. In response the authorities have insisted we, the organisers, ensure there is strict enforcement of these legal restrictions.
Any violations must be reported to the police and may result in heavy fines for individuals contravening these guidelines!
We therefore request you completely respect these clear legal guidelines, in your own interest as well as for the welfare of the non-smokers. Please feel to contact us at any time should you have any questions.
Extension of the assembly and dismantling times
Monday to Friday from 7:00am - 4:00pm €24,00
from 4:00pm - 7:00pm €36,00
from 7:00pm - 07:00am €47,50
Saturday from 7:00am - 5:00pm €36,00
from 5:00pm - 7:00am €47,50
Sunday and holidays from 7:00am - 7:00am €47,50
The above charges also apply after the fair has closed and to extensions of move-out periods. Invoices are issued per company, hall and hour(s) (rounded up). Prices are excluding taxes and fees legally in force at the time of the event. Prices for stand parties must be obtained separately (doctor, operational firefighter).
Insurance conditions and damage report
Reed Messe Wien GmbH is not insured against theft of goods exhibited. We recommend our exhibitors to take out a suitable trade fair and exhibition risk insurance.
Your direct line to the media
The trade press and mass media are invited to report on our events and their exhibitors. We provide a free service enabling you to contact the media direct. Let us know in advance what you will be displaying at the fair. A pigeonhole can be reserved for you at the Press Centre for your press information for a small fee.Interested? Then contact our press office without delay.
+43 1 72720 ext. 2420
+43 1 72720 2429
Promotional activities at the fair stand
Stand promotions must be reported to the fair team in writing. We would ask you to appreciate that we are only able to approve such activities if:
· the activity is staged within the confines of the stand and not at the edge of thereof
· it can be demonstrated that sufficient space is available within the stand area to accommodate the expected number of onlookers/participants
· sound is directed towards the interior of the stand and not outside; the noise level at the perimeter of the stand may not exceed 40 dB(A)
· neighbouring stands do not suffer visual or acoustic interference;
· activities planned are registered punctually, at the latest by 3 weeks prior the event, and are accompanied by a precise sketch and a detailed description of how the event is to be staged.
Receptions and functions at the fair stand
Such activities taking place outside official opening hours require approval and application must be made in writing to the fair team. You will be invoiced for the extra costs arising (personnel, electricity, etc. - see rates for move-in extensions). Your guests must hold valid admission tickets or vouchers. Invitations that double as admission tickets cannot be accepted. If you wish, we can make our club premises available. Please approach the fair team for prices and conditions.
Each exhibitor receives one free parking ticket for the exhibition premises. Additional parking spaces can be reserved at extra cost - please refer to the Operating Technology in the exhibitor services.
Reed Messe Wien GmbH assumes no liability for damage caused by third parties in any car park (damage, break-in, theft etc.).
Car park tickets are issued according to availability and in the sequence in which orders are received.
Installation of amusement machines and jukeboxes
MA 6 der Stadt Wien
Dresdner Straße 75, 1200 Wien
T: +43 1 4000-86201, -86202, -86399
Approval of laser equipment
Magistratsabteilung 36 der Stadt Wien
Dresdner Straße 75, 1200 Wien
T: +43 1 4000-363 41
Trade fair personal
Christoph Ammann Management Security GmbH
Messeplatz 1, 1020 Wien
T: +43 1 729 90 94
Messezentrum / Halle D, Top 3
Trabrennstraße 3-5, 1020 Wien
T: +43 1 728 31 60-8700
F: +43 1 728 31 60-90, -91
T: +43 1 40 100, 60 160
Taxi stand in front of the Entrance at Foyer A
Ausstellungsstraße 44, 1020 Wien
T: +43 1 313 10-63310
Information for foreign exhibitors
Foreign employers have to electronically register the posted workforce during the set-up and dismantling work at the Central coordination center of the Federal Ministry (BMF) at the latest one week before their employment. The executive branch of the financial authorities conducts inspections at trade fairs to ensure all members of expo staff are registered according to Austrian labour laws. Reed, the exhibition organiser, has no influence over this process and is not informed in advance.
For further information, please contact the Central Coordination Office at the Federal Ministry of Finance: https://www.bmf.gv.at/betrugsbekaempfung/entsendung-zentrale-koordination/entsendemeldungen-zentrale-koordinationsstelle.html
Stands rented remain the property of Reed Messe Wien GmbH. Leased objects shall neither be worked nor changed. In particular, the nailing, screwing, welding and glueing of anything to metal objects is prohibited, as is also the painting over of, the covering with non-detachable wallcovering of, the affixing of non-detachable adhesive strips for carpet etc. to, wooden and plastic arts. Lessee shall be liable to pay at least the replacement value for the loss and for any and all, even accidental, damage to the objects leased.
Start of stand assembly
Upon arrival at the exhibition premises and before starting to assemble your stand, please obtain a stand assembly permit from the fair management and present it to the respective hall caretaker. The permit will not be issued until you have made the declaration included in the exhibitor-checklist, obtained a permit from the Technical Services Department for any second tier you may want, and all rental fees and invoices due to date have been settled in full.
Stand assembly and fitting work must commence no later than one day before the start of the fair at 12 noon. If you are unable to keep to this schedule, the fair management must be informed of this in writing (fax, e-Mail). In the event that no notification is given or the rented space is not occupied by the given deadline, Reed Messe Wien GmbH reserves the right to assign the space to alternative use without further notice.
The rented space must be duly occupied by 9 a.m. on the opening day and remain so for the duration of the fair, otherwise Reed Messe Wien GmbH will be entitled to put the space to alternative use, without prejudice to the exhibitor’s obligation to pay space rental and any incidental expenses in full. The exhibitor will also be held liable for any losses resulting from non-occupation of the space. It is not permitted either to change the space allocated for another or to alter the exterior walls of the stand.
The exhibition space rented by the exhibitor is provided without any partition walls and is outlined by floor markings. Please note that erecting aluminium or wooden dividing walls reduces the inside width of your stand by 4 cm and 6 cm, respectively.
Every exhibitor receives a certain number of free exhibitor’s passes appropriate to the size of the stand which entitles the holders to enter the exhibition premises during the times permitted. Additional exhibitor passes may be purchased. Reed Messe Wien GmbH assumes no liability for the actions of unauthorized persons. Exhibitor's passes are issued in the name of the holder and are not transferable. Reed Messe Wien GmbH staff are entitled to check the identity of ticket holders and withdraw tickets without replacement if misused.
Installation of amusement machines and juke boxes
Equipment whose operation can result in wins of money or goods, or where the prize depends on luck, e.g. amusement machines, slot machines for peep shows, jokes or games of skill, and machines which display players’ results, must be registered for amusement tax before the start of the fair. In addition to this, six weeks prior to the start of the fair an application must be made for a licence for the fair stand.
Not until a licence has been issued may the equipment be operated. The council department responsible for applications is: City of Vienna - Department (Magistratsabteilung) 4/7, Ebendorferstrasse 2, A–1010 Vienna. T: +43 1 4000-86385. The exhibitor shall indemnify and hold harmless Reed Messe Wien GmbH with respect to the operation of such equipment.
Advertising at the fair stand
Flashing signs are prohibited. The use of gases and vapours (dry ice, etc.) is subject to the issue of a permit (the halls are equipped with fire alarm facilities, and the costs of false alarms resulting in fire brigade call-outs will be charged to those responsible).
Applications for laser systems must be submitted to:
City of Vienna - Department (Magistratsabteilung) 36, Dresdner Strasse 75, A-1200 Vienna. T: +43 1 4000-922 83.
Leasing of additional rooms
Make use of the rooms in the Congress Center of Messe Wien as additional presentation area!
- conference rooms between 94 sqm and 1,422 sqm
- flexible partition walls allow for adaption of the size of the conference rooms according to your requirements
- variable seating
- top-class catering
- state-of-the-art presentation equipment and conference technology
The perfect location for your successful event:
- corporate meetings
- product launches
- staff events
- gala dinners
- press conferences
The Congress Center as well as the exhibition halls are available for staging your events throughout the year, not just during our trade shows. Our team would be pleased to assist you and to providing you with taylor-made quotations at any time.
T: +43 1 72720 - 2313
F: +43 1 72720 - 2359
T: +43 1 72720 - 2316
F: +43 1 72720 - 2359
T: +43 1 72720 - 2314
F: +43 1 72720 - 2359